ISO 19475-2021 pdf download

ISO 19475-2021 pdf download.Document management一Minimum requirements for the storage of documents. 4.3 Controlling a received and delivered document To maintain the quality of the handling process, the integrity of the document received and delivered shall be confirmed. This is critical to ensure the integrity and reliability of the receipt the document, converting where appropriate into a usable format and this approving the deliverable form and delivery processes of the document. To maintain reliability of these processes, manage the document as follows: — define the type of document to be handled; — define the handling procedure for each type of document; — note the context of the handling process so that each process can he audited; — when any problems are found during an audit, conduct correction and improvement actions. NOTE Context” Is defined as information related to the document handling history. Examples Include the document author, references, update log, handling logs related to processing, etc. 4.4 Risks in document handling and measures 4.4.1 Receipt and conversion An organization receives and, where necessary, converts the documents it receives into a format that is appropriate for use in the organization. This document is then used according to the handling process specified in this document. This subclause describes the risks associated with the organization responsible for receiving and converting the documents. Examples of the risks are as follows: — an organization can receive a document that it does not have the right to use; — an inadequate decision can be taken if inappropriate documentation is processed — incorrect worker assignments can cause information leakage and false information; — when authenticity of the document received is not confirmed, it is not possible to maintain the integrity of the documentation process and the delivered documents. 4.4.2 Recipient and delivery This subclause describes the risks associated delivery processes. Examples of the risks are as follows: — the delivery of the document is inconsistent with the work process (tampering); — inappropriate documents are delivered (error); — the document is delivered to unauthorized users; — the document is destroyed while in use.ISO 19475 pdf download.